DoPT Order – Online generation and recording of APAR on SPARROW of Group ‘A’, ‘B’ and ‘C’ officers

No.21011/02/2015-Est(A-II)-Part II
Government of India
Ministry of Personnel, Public Grievances and Pension
Department of Personnel & Training
North Block, New Delhi – 110001

Dated the 18th April 2019


Subject: Online generation and recording of Annual Performance Assessment Report (APAR) on SPARROW (Smart Performance Appraisal Report Recording Window) of Group ‘A’, ‘B’ and ‘C’ officers- Extension of timelines for completion of APAR online for the year 2018-19.

The undersigned is directed to say that a large number of officers of the Central Government Ministries/Departments have been deputed for election duty in the General Election to the Lok Sabha, 2019. It is understood there would be practical difficulties in recording of APAR online as per the target dates prescribed in DoPT O.M.No.21011/01/2005-Estt.(A)(Ptll) dated 23rd July, 2009, through SPARROW platform, for officers deputed for election duty.

2. The matter has been examined in this Department and it has been decided with the approval of competent authority that the target dates prescribed in O.M. dated 23rd July, 2009 be relaxed as one time measure only for online generation, filling up of self-appraisal, reporting, reviewing and acceptance of APAR for the year 2018-19 through SPARROW portal for all Group ‘A’, ‘B’ and ‘C’ officers. The revised target dates for online recording and completion of entire APAR process for the year 2018-19 is enclosed as Annexure. This relaxation is subject to the condition that no remarks shall be recorded in the APAR for the year 2018-19 after 31.12.2019.Where the reporting, reviewing and the accepting authority fail to record their comments within the time frame, the officer reported upon may be assessed on the basis of the overall record and self-assessment for the year, if he has submitted his self-appraisal within stipulated time.

(Jayashree Chellamani)
Under Secretary to the Government of India

All Ministries /Departments/ Cadre Controlling Authorities of the Government of India.


Annexure to DoPT O.M. No.21011/02/2015-Est(A-II)-Part II dated 18th April, 2019 Time schedule for generation and recording of APAR for the year 2018-19 online through SPARROW web portal for Group ‘A, ‘B’ and ‘C’ officers

S.No.ActivityDate by which the activity to be completed
1Submission of self-appraisal to the reporting officer30th June, 2019
2Forwarding of report by reporting officer to reviewing officer31st July, 2019
3Forwarding of report by Reviewing Officer Administration/APAR Cell or the acceptin authority (wherever provided)31st August, 2019
4Appraisal by accepting authority, wherever provided15th September, 2019
5(i) Disclosure of APAR to the officer reported upon where there is no accepting authority(ii) Disclosure of APAR to the officer reported where there is accepting authority15th September, 2019
25th September, 2019
6Receipt of representation, if any, on APAR15 days from the date of communication
7Forwarding of representation to the competent authority
(iii) where there is no accepting authority for APAR
(iv) Where there is accepting authority for APAR
3th September, 2019
31st October, 2019
8Disposal of representation by the competent authorityWithin one month of the date of receipt of representation by the competent authority
9Communication of the decision of the competent authority on the representation by the APAR CellWithin 15 days of finalization of decision by competent authority
10End of entire APAR process, after which the APAR will be finally taken on record31st December 2019

Source: DoPT

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