Children Education Allowance Scheme (CEA) Latest FAQ

Children Education Allowance Scheme (CEA) Latest FAQ


No. 21011/08/2013-Estt.(AL)
Government of India
Ministry of Personnel, Public Grievances and Pensions

Department of Personnel & Training


Establishment (Allowances) Section

Children Education Allowance Scheme (CEA)

Si. No. Frequently asked Questions Answer
1. Whether        Reimbursement        of

Children Education Allowance

(CEA)          for       3rd           child       is

permissible if CEA has not

been claimed for 1st and or 2′

child?        As      per     OM      dated

2.9.2008 CEA             is admissible

for two school going children

does it mean any two school

going children?

No. Reimbursement of CEA is not permissible for

third child even if reimbursement has not been

claimed in respect of first and/or second child.

However,         as      per      OM       No.12011/03/2008-

Estt.(AL)          dated       11.11.2008,          the      Children

Education Allowance would be admissible for

more than two children where as a result of the

second child birth results in birth of twins or

multiple children.              Further, reimbursement of

CEA for the 3′ child is also admissible in case of

failure         of      sterilization       operation.             Such

reimbursement is admissible only for the first

child birth after failure of sterilization operation.

This       point     was     further     clarified      vide     O.M.

No.12011/16/2009-Allowance) dated 13.11.2009.
2. What         types       of       fee       are


Whether Annual Charges and

Transportation              fees           are


Whether                   reimbursement

towards        purchase      of school

bag,       water      bottle,     uniform,

shoes          and        stationery        is



As per OM No.12011/03/2008-Estt.(AL) dated 2.9.2008, tuition fee, admission fee, laboratory

fee,        special       fee       charged       for      agriculture,

electronics,        music     or    any    other     subject,      fee

charged for practical work under the programme

of work experience, fee paid for the use of any aid

or       appliances       by      the      child,       library      fee,

games/sports        fee and fee           for extra-curricular

activities are reimbursable subject to the condition

that the aforementioned fee are charged by the

school directly from the student.

No reimbursement is permissible for Annual

Charges         and      Transportation        fees.      Besides,

reimbursement for purchase of one set of text

books and notebooks, two                  sets of uniforms

prescribed by the school in which the child is

studying, one pair of shoes, in an academic year

are reimbursable. Uniform include all items of

clothing prescribed for a day, as uniform by the

school, irrespective of colours/winter/summer/PT

uniforms.         Reimbursement        of      school       bags,

pens/pencils, water bottle, stationery etc., may not

be allowed.          

O.M. No.12011/08/2010-Estt.(AL)
dated 30.12.2010and O.M. No.12011/07(i)/2011-
Estt.(AL) dated 21.02.2012 refers


3. Whether           CEA        has       been

increased by 25% as a result of

This Department’s OM No.12011/03/ 2008-
Estt.(AL) dated 2.9.2008  clearly indicates that the



enhancement          of        Dearness

Allowances beyond 50%?


limits “would be automatically raised by 25%

every time the Dearness Allowance on the revised

pay structure goes up by 50%”. There is no need

for any separate order from this Department

to effect enhancement of CEA as a result of

increase in DA by 50%. However, O.M.

No.12011/01/2011-Estt.(Allowance)             dated 4th May, 2011,

has been issued to clarify this further.

4. Whether CEA can be claimed

for the child for the same class


The reimbursement of CEA is not linked to the

performance of the child in his class.                Even if a

child fails in a particular class, the reimbursement

is permissible. However, if the child is admitted

in the same class in another school, although

the child has passed out of the same class in

previous school or in the mid-session, CEA

shall not be reimbursable.

5. Whether CEA/Hostel Subsidy

is allowed for initial two years

of Diploma Courses?

Children Education Allowance/Hostel Subsidy is

allowed for the initial two years of a diploma/

certificate           course          from         Polytechnic/ITI/

Engineering College, if the child pursues the

course      after passing          10th •standard       and    the

Government       servant      has      not     been     granted

CEA/Hostel Subsidy in respect of the child for

studies in 11th and 12th standards. This is further

subject to fulfillment of other conditions laid

down in the

O.M. No.12011/03/2008-Estt.(AL)
dated 2.9.2008

and subsequent instructions issued

from time to time.

6. What is hostel subsidy? The term Hostel Subsidy would mean expenses

incurred by the Government servant if he/she

keeps his/her children in a hostel of a residential

school/institution located beyond a distance of 50

kilometers from his/her residence.

7. Whether       Hostel      subsidy      is

reimbursable        irrespective       of

transfer liability?

Hostel Subsidy is reimbursable to all Central

Government Employees covered by the scheme,

for keeping         their ward        in    the    Hostel     of a

residential school away from the station in which

the employee is posted or residing irrespective of

any transfer liability.

8. Whether Hostel subsidy can be

reimbursed       if     the     child      is ‘

staying in a Hostel which is

not part of residential school

where he is studying?

No.     Hostel subsidy is reimbursable only in case

of child studying in a residential school and

staying in hostel of the said residential school.

9. What are the components of

hostel subsidy?

Hostel subsidy includes fee charged for boarding,

lodging in addition to fee as mentioned in para

1(e) of OM No. 12011/03/ 2008-Estt.(AL) dated 2.9.2008.


10. Whether a Government servant

is allowed to get 50% of the

Reimbursement of 50% of the entitled amount for

the academic year can be allowed in the first



  total amount subject to the

overall annual ceiling in the

first quarter and the remaining

amount in third and/or fourth


and/or second quarter and the remaining amount

can be reimbursed in the third and/or fourth

quarter.      The entire entitled amount can also be

reimbursed       in     the     last     quarter.         However,

frontloading of the entire admissible amount is

not      permissible.        O.M.      No.12011/07(0/2011-

Estt.(AL) dated 21.02.2012 refers.

11. Whether any          age     limit has

been              prescribed                for

reimbursement        of      CEA      in

respect of children studying in

nursery classes?

There       is     no     minimum      age     prescribed      for

reimbursement of CEA in respect of children

admitted in nursery classes.

However, with regard to physically challenged

children the minimum age of 5 (five) years was

prescribed for disabled children undergoing non‑

formal/vocational education. With effect from 21st

February, 2012, the minimum age stipulated as 5

years for disabled children stand removed.

Hence, there is no minimum age of child for

whom reimbursement is claimed irrespective of

the fact whether the child is disabled or not.

The maximum age for normal child is 20 years

and      for     physically      challenged      children      the

maximum           age         is         22          years.          O.M.

No.12011/07(ii)/2011-Estt.(AL) dated 21.02.2012 refers.


12. Whether the school/institution

should be recognized?

The school/institution has to be recognized by the

Central         or       State        Government         or       UT

administration or by University or a recognized

educational authority having jurisdiction over the

area where the institution is situated.               This also

applies in respect of children studying in two

classes prior to Class-I, i.e., nursery/LKG/UKG,

etc. OM No.           

12011/03/ 2008-Estt.(AL) dated 23.11.2009.
13. Whether CEA is payable for

The children of           Central

Government        employees      and

studying        abroad,       including

children          of        citizens         of

Nepal/Bhutan but working in

Government of India, and their

children      are    studying     in the

schools in their native place?

The CEA is payable for the children of all Central

Government       employees      including      citizens     of

Nepal      and     Bhutan,      who     are     employees      of

Government of India, and whose children are

studying          in    the     native     place.     However,      a

certificate may be obtained from the concerned

Indian Mission that the school is recognized by

the educational authority having jurisdiction over

the area where the institution is situated.

14. What constitutes “Fee” as per

para 1(e) of the O.M. dated

2/9/2008 and whether fee paid

“Fee” shall mean fee paid to the school in which

the       child       is      studying,       directly        by      the

parents/guardian for the items mentioned in para



  for extra-curricular activities to

some        other       institute       and

reimbursement of, school bags,

pens/pencils,        etc.,     can         be

allowed? Is there any item-

wise ceiling?

1(e) of the O.M. dated 2/9/2008. Reimbursement

of school bags, pens/pencils, etc., may not be

allowed.       There is no item-wise ceiling.

O.M. No.12011/07(i)/2011-Estt.(AL) dated 21.02.2012



15. Whether reimbursement can be

allowed      in case the original

receipts       are     misplaced      and

duplicate receipts are produced

by the Government servant?

Are        the       original       receipts

required         to       be        attested/

countersigned/ rubber stamped

by the school authorities?

In case of misplacement of receipts given by the

school/institution towards charges received from

the     parents/guardian,       reimbursement      may     be

allowed if the Government servant produces a

duplicate receipt, duly authenticated by the school

authorities.      Receipts from private parties, other

than     the     school,     if misplaced         shall     not    be

entertained,       even     if     a     duplicate      receipt      is

produced.            Original       receipts       from      school

authorities            need           not           be           attested/

countersigned/rubber        stamped     by     the     school


O.M. No.12011/07(i)/2011-Estt.(AL)
dated 21.02.2012 refers.


16. Whether                    Development

Fee/Parents’                Contribution

charged                   by                  the

school/institution                            is


Reimbursement of Development                 Fee/Parents’

Contribution      is allowed       w.e.f.     21st February,

2012, vide

O.M. No.12011/07(ii)/2011-Estt.(AL)
dated 21.02.2012,

on pro-rata basis, subject to the

condition that the Government servant will have

to certify that the school does not charge tuition


However,      in respect of children studying                  in

Kendriya Vidyalaya, the Vidyalaya Vikas Nidhi

is reimburseable as it forms part of para 1(e) of

O.M.      No.12011/3/2008-Estt.(Allowance)               dated

2.9.2008.                        O.M.             No.12011/16/2009-

Estt.(Allowances) dated 13.11.2009 refers.

17. Whether reimbursement of fee

charged directly by the school

for      catering      to     the     special

needs        of      the      child       with

disabilities duly certified by

the             concerned              school

authorities, in addition to items

mentioned in para 1(e) of O.M.

dated 2.9.2008, is permissible?

Reimbursement of fee charged directly by the

school for catering to the special needs of the

child      with    disabilities     duly    certified      by    the

concerned school authorities, in addition to items

mentioned in para 1(e) of O.M. dated 2.9.2008, is

allowed w.e.f. 21st February, 2012.



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